University of Pittsburgh

University of Pittsburgh
Writing Style Manual

N

NEWSPAPERS

Capitalize and italicize titles of newspapers. If the word the precedes the name, determine whether it is an official part of the title to know whether it should be capitalized and italicized. Refer to the News Media Yellow Book to determine whether the word the is an official part of a publication’s name. Note: Capitalization of conjunctions, prepositions, and articles in titles can be confusing. See CM15 8.167, CM14 7.127, Capitalization and Titles (Other) sections.)

  • “Some people miss The Pittsburgh Press,” she said, “but most are happy with the Pittsburgh Post-Gazette.”

NONDISCRIMINATION POLICY STATEMENT AND OTHER REQUIRED INFORMATION

It is a legal requirement that the Nondiscrimination Policy statement appear on publications distributed by the University to the public. The following statement must appear on all publications produced by and/or for the University of Pittsburgh, including but not limited to recruitment publications, course and program catalogs, brochures, pamphlets, magazines, and newsletters. A shorter form of the statement may be used on smaller publications such as flyers and posters. Any question about which version to use may be directed to the Department of Communications Services. The statement is commonly placed at the end of a document, just above the line that includes the Department of Communications Services job number.

  1. Long form:

    The University of Pittsburgh, as an educational institution and as an employer, values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Accordingly, as fully explained in Policy 07-01-03, the University prohibits and will not engage in discrimination or harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, genetic information, disability, or status as a veteran. The University also prohibits and will not engage in retaliation against any person who makes a claim of discrimination or harassment or who provides information in such an investigation. Further, the University will continue to take affirmative steps to support and advance these values consistent with the University's mission. This policy applies to admissions, employment, and access to and treatment in University programs and activities*. This is a commitment made by the University and is in accordance with federal, state, and/or local laws and regulations.

    For information on University equal opportunity and affirmative action programs, please contact: University of Pittsburgh; Office of Affirmative Action, Diversity, and Inclusion; Carol W. Mohamed, Director (and Title IX, 504 and ADA Coordinator); 412 Bellefield Hall; 315 South Bellefield Avenue; Pittsburgh, PA 15260; 412-648-7860

    For complete details on the University's Nondiscrimination Policy, please refer to Policy 07-01-03. For information on how to file a complaint under this policy, please refer to Procedure 07-01-03.

    *Except where exempt by federal or state laws.

  2. Short form:
    The University of Pittsburgh is an affirmative action, equal opportunity institution.
  3. Job number:
    Published in cooperation with the Department of Communications Services. DCSxxxxx-xxxx

    (The first five digits are the job number, and the last four digits are the print date, mmyy.)

    For smaller projects such as bookmarks, cards, notepads, and posters, the shorter notation of DCSxxxxx-xxxx may be used. Job numbers should not be used on single-panel announcements and invitations because they are likely to be obtrusive.
  4. Disclaimer:
    The following statement should also appear in all academic bulletins as well as in any publication or on any Web site that contains financial or other information subject to change:

    The provisions of this document are subject to change at any time at the University’s sole discretion. This document is intended to serve only as a general source of information about the University and is in no way intended to state contractual terms.

NUMBERS

  1. Spell out the first nine cardinal numbers (one to nine), zero, and the first nine ordinal numbers (first to ninth). Use figures for numbers above nine.

    • Jan had four kittens in the basket.
    • Peter put 14 gerbils in the cage.
    • Read the ninth chapter and the 10th chapter.
    • She teaches grades two and three.
    • His daughter is in the 11th grade.
  2. Spell out any number that begins a sentence.

    • Fifty-four students attended.
  3. Use parentheses to enclose numbers in a list within a paragraph. (CM15 6.126; CM14 5.126)

    • Be sure to complete the following on your application: (1) student information, (2) parent information, and (3) signature block.
  4. Exceptions:

  5. Use a numeral when referring to age, even when it is less than 10.

    • The 3-year-old child went to nursery school each morning.
    • Children ages 3–5 attend nursery school in the building.
    • The woman is in her 30s. (Note: no apostrophe)
  6. When using percentages within body copy, the number is expressed in figures, even when it is less than 10, and the word percent is used. (Note: Percent is one word and is singular.)

    • Sam Rich said 8 percent of the population is eligible for the program.

    The percent symbol (%) should be used only in charts and figures or in scientific or statistical copy. (CM15 9.19; CM14 8.18)

  7. Sums of dollars and cents are written in numerical figures whether below 10 or not.
    • $5 (not $5.00), $35, 54 cents, $.54
  8. When describing numerical amounts equal to or greater than 1 million, use a numeral and the word million, billion, etc. (CM15 9.10, 9.28; CM14 8.7, 8.25)

    • The government spent $3.5 billion on the project.
    • There are 100 million people in that country.
    • There is a $5 million endowment.
    • Not:
    • five million dollar endowment
  9. Use numerals for temperature. Write out the word degree(s).

    • It was 80 degrees in Florida that day.
  10. Always use numerals when referring to measurements, times, page numbers, centuries, volumes, tables, and chapters.
  11. All numbers, even those less than 10, may be used as numerals for the sake of consistency. (CM15 9.7)

    • The University offers 4-, 6-, and 12-week sessions during the summer.
    • The school has been ranked 9th, 11th, and 14th in the last three years by U.S. News & World Report.